How to use Google Drive?

How to use Google Drive?

Google Drive is a cloud storage service that allows you 15 GBs of free space to store different files like media and documents on the cloud and then access them from your mobile phone, laptop, or computer online. The idea of Google drive is similar to a native hard drive which gives you the power to upload and save files — documents, photos, audio, and videos — to Google servers. It is one of the best computer tips and tricks to save your data and storage. It is easy to use due to its user-friendly interface. If you are new to Google drive and don’t know how to use it. Take a look at the following guides to discover how to create an account, upload files, delete files, and share files on Google drive.

 

Getting Started

If you don’t have an already, first of all, you need to create a Google account to access Google drive. It is free of cost and can be set in a few minutes. You can access all of Google’s services by using this account. If you want more than 15 GBs of storage you’ll need to pay.

Google drive’s pricing plan

You can use 15 GB of free storage space with a Google account but if you want to use more storage then you have to buy a monthly or yearly plan. For the 100 GB plan, you will have to pay 2$ per month, for 1TB 10$ per month and 10TB costs 100$ per month.

How to upload Google drives files?

Once you have logged into your Google account, now simply you can upload or save files in Google drive. There are two ways to upload a file into Google drive.

  1.  Drag & Drop method

First, the method is the drag & drop method in which you simply select a file or folder you want to upload and drag it to drive in the browser’s window.

  1. Click on the new button

To upload files to drive, click on the multi-colored “plus” sign located on the upper-left corner of the website. This opens a menu that allows you to upload a file or folder to Google drive. Then choose a file or folder you want to upload, click on open or upload and you are good to go.

Uploading files from a smartphone is an easy task similar to a desktop. To upload files or folders on a mobile phone, open the App, and click on the “+” button on the right-bottom corner, select the files you want to save to the cloud. You can upload files quickly by opening them, tapping the share button then save to drive.

Downloading files from Google Drive is also an easy task on any device with an internet connection. If you are using the drive on your desktop, you can use files similar to other desktop files or you can download files on a web browser by right-clicking on the file and clicking the download button. On the mobile phone, you can simply leave your file in App and open it when you need it. If you need to download a file, find the file in your App, click the three-dot button on the right side then click on download and you are good to go.

How to manage and organize files on Google Drive?

Once you have uploaded files and folders to your drive, now you need to manage and organize it similar to your desktop’s files and folders. To organize files it is much better to create folders and save files in folders. To create a folder in the web browser open Drive and click on “New” and then “Folder”. On mobile, tap the blue + button and select Folder. Once the folder is created simply drag and drop files to that folder. 

How to delete files on Google Drive?

Since storage space on Google Drive is premium, so should know how to delete unnecessary files from Drive. To delete a file select that file and press the delete key on your keyboard, or select that file and click “Remove”. To delete a Drive document from your mobile device, tap the three vertical dots icon next to the file, and select Remove.

How to share files on Google Drive?

To share files on Google Drive, click the share button in the upper corner. Add your recipients by locating their email addresses then click on the blue “Done” button. You can copy the link of the document and share it on other sharing apps like messages, Whatsapp, Facebook messenger, etc.

The process is similar to smartphones. Select a file you want to share, tap the more actions icon (three vertical dots) next to a file, and turn on the Link sharing option. The link will automatically be copied, so you can paste it into a messaging app and send it to a friend. On the other hand, you can tap on Add people to send the link to an email address.

How to use Google Drive with third-party apps?

Google Drive comes with the Google productivity suite. It is built to integrate with hundreds of third-party applications that would allow to split and merge PDFs, docs’ sheets, and more—all from within Drive.

You can create a document from the web interface of Google Drive or the mobile app. It will then take you to the Google Doc’s website. How literally? Click the blue New button in the top-left corner of the site. And then select Google DocsGoogle Sheets, or Google Slides. On mobile, tap the + icon and select one of the three options Google DocsGoogle Sheets, or Google Slides.

Google Drive also integrates with many third-party apps. These include:

Google Drive for Slack

Drive for Pixlr Express

Google Drive for AirTable

Google Drive for Draw.io and many others.

How to use Google Drive offline?

Another useful feature of Google drive is that you can use it to view and edit files offline. You can download files and folders to your computer for offline access. Offline mode lets you view and edit Google Docs, Google Sheets, and Google Slides. Any changes will be automatically synchronized when a connection is available again. To use it offline, first of all, you have to enable offline mode from the setting and you have to download the Google docs’ offline Chrome extension. Now you can visit Drive to edit and view files and folders. Remember that for this you should chrome browser.

On the mobile phone, it is a little bit different. Open the Drive’s App, tap the three-dot button next to the file, and select available offline.

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